How Maqoro Works

From invoice upload to Xero sync in under 60 seconds. Follow the simple step-by-step process.

Step 1

Upload Your Invoice

Simply drag and drop your invoice PDF, or browse to select a file. Maqoro accepts PDF, PNG, and JPG files up to 10MB.

✓Drag and drop interface for quick uploads
✓Supports PDF, PNG, and JPG formats
✓Secure file transfer with encryption
✓Batch upload multiple invoices at once

Step 2

Maqoro Reads Your Invoice

Our advanced AI instantly extracts vendor information, amounts, line items, VAT details, and more from your invoice with 99.9% accuracy.

✓Extracts all key data in seconds
✓Identifies VAT rates automatically
✓Categorizes expenses intelligently
✓Handles complex invoice layouts

Step 3

Review Extracted Data

Check the AI's work and verify all extracted information is accurate. See vendor details, invoice number, date, line items, and any AI assumptions made.

✓Clear presentation of all extracted data
✓Line items with VAT breakdowns
✓Transparent AI assumptions highlighted
✓Quick approval or edit workflow

Step 4

Make Corrections If Needed

Need to adjust something? Easily edit supplier information, invoice details, amounts, or dates before syncing to Xero.

✓Edit any field with simple forms
✓Adjust dates, amounts, and tax numbers
✓Correct vendor details instantly
✓Changes saved for future invoices

Step 5

Connect to Xero

Securely connect your Xero account with OAuth authentication. Your connection is encrypted and you can revoke access at any time.

✓Secure OAuth 2.0 authentication
✓Encrypted connection to your data
✓Revoke access anytime from Xero
✓One-time setup, use forever

Step 6

Select Your Organization

If you have multiple Xero organizations, choose which one you want to send this invoice to. Maqoro remembers your preference for next time.

✓Support for multiple organizations
✓Clear organization details displayed
✓Remembers your default choice
✓Easy switching between accounts

Step 7

Invoice Processed!

Success! Your invoice has been synced to Xero in under 60 seconds. See exactly how much time you saved compared to manual entry.

✓Synced to Xero in under 60 seconds
✓93% faster than manual entry
✓Save 15 minutes per invoice
✓Ready to process another invoice

Save 15 Minutes Per Invoice

Manual Entry

15 mins

Average time per invoice

With Maqoro

60 secs

93% faster

Process 10 invoices and save 2.5 hours. That's half a workday back in your schedule.

Ready to Reclaim Your Time?

Join thousands of freelancers who are already saving hours every month with Maqoro.